Printing a viewreportor calendar in Project is very similar to printing in other Office programs:. But getting only the specific project information you want into your printout involves a little prep work before you hit the print button. Read on to see how to get the right information onto the page for yourself or your stakeholders. Prepare a view for printing.
Format the view. Set print and page layout options. Add a header, footer, or legend. Prepare a report for printing. Format the report. See the print layout as you work on the report. Add a header or footer. Print a calendar showing specific weeks or months. Other ways to share project info.
Pick the view you want. Hide subtasks to show only top-level tasks. Microsoft project 2013 print to pdf one page free download tasks or dates to highlight specific info. Under Settingschoose how much of the project to print. You can print the whole thing or pick date and page ranges. You can include headers and footers on each printed page. Some views also include a legend of the types of Gantt bars on each printed page. You can add, remove, or change the headers, footers, and legends like this:.
Select the HeaderFooteror Legend microsoft project 2013 print to pdf one page free download. Type your text in the LeftCenteror Right text box. Want to get rid of the legend microsoft project 2013 print to pdf one page free download On the Legend tab, under Located onselect None.
Need to change what Gantt bars microsoft project 2013 print to pdf one page free download up in the legend? See Change the legend on a printed view for instructions. Create and customize the report until it shows exactly the information you want to print. You can add charts, tables, and links, as well as change colors and add visual effects. For example, choose Page Breaks to see how much of the report will show up on a printed page. Then choose Size to pick a different paper size or rearrange the report elements until they all fit on a page.
To specify months, under Printselect Months per pageand then choose 1 or 2. To specify the number of weeks to show, select Weeks per page microsoft project 2013 print to pdf one page free download, and then type or select the number of weeks that you want to display in the adjacent box. If you want the weeks on the printed calendar to have the same height as those in the view, select Week height as on screen. Alternatively, you can change the number of weeks per page by magnifying the view.
Note that the calendar will become unreadable if you try to print too many weeks per page. See the tips below for ideas about how to format your calendar to make it more readable.
Note that you cannot print a readable Calendar view of an entire year. Instead, use a Gantt Chart view and follow these tips:. Change the timescale of the Gantt Chart to accommodate your year view. For example, you can change the timescale to show quarters over months and to use abbreviations for quarters and months.
Microsoft project 2013 print to pdf one page free download the Page Setup dialog box, use the Fit to boxes to print the view on one page. On the Print page, set the Dates boxes to print the entire year. If you are printing the Calendar view, you can specify the range of dates to print by using the Dates boxes on the Print page.
You can format the Calendar view to maximize the amount of information shown on a page by formatting the timescale and the text styles. You can specify only a date range or a number of consecutive weeks. You cannot select nonconsecutive weeks for viewing or printing.
Save the project as a PDFand then print or email it to stakeholders. Create a timeline of key tasks and milestones, and then drop it into an email, document, or slide. Copy data from fields in any view, then paste them into Word or Excel. Let Project help you set up a SharePoint tasks list that syncs with your project.
And vice-versa. Change the time range for printing the Calendar view. Print notes when printing a view or report. On the File menu, choose Page Setupand then select the Page tab. If you want to change the page orientation, select Orientationchoose Portrait vertical or Landscape horizontal. If you want to adjust the page fit, under Scalingselect Fit toand then specify the number of pages that you want in the pages wide by and tall boxes.
If you want to change the paper size, select the paper size that you want in the Paper Size box. You can specify how much of the timescale that you want to include when you print the view.
In the Print dialog box, microsoft project 2013 print to pdf one page free download Dates in the Timescale section, and then select the time range in the From and To lists. A view may not fit the number of pages that you specify. For example, if a printed view is four pages wide by one page tall, it may not fit into one wide by one tall.
In that case, the more constraining of the two numbers determines the page fit. If you adjust the page fit in the Network Diagram view, you cannot adjust for page breaks. Because the number of pages overrides the ability to spread the Network Diagram boxes out to avoid page breaks, the Adjust for page breaks option is unavailable.
This procedure helps you prepare basic reports for printing. Select the report type that you want, and then choose Select. If you chose Custom as the report type, choose a report in the Reports list, choose Setupand then go to step 4.
If you want to change the page orientation, under Orientationselect Portrait vertical or Landscape horizontal. On the File menu, choose Page Setupand then select the View tab. If you want to specify months, under Printselect Months per pageand then choose 1 or 2. If you want to specify the number of weeks to show, select Weeks per pageand then type or select the number of weeks that you want to display in the adjacent box.
On the View menu, choose Zoom. Under Zoom toselect the number of weeks that you want to appear, or specify the date range that you want to show. In the Print dialog box, set the Dates boxes to print the entire year. If you are printing the Calendar view, you can specify the range of dates to print by using the Dates boxes in the Print dialog box. Notes can be printed on the last page of a view.
The notes that are printed are those that are most closely associated with the view. For example, if you choose to print notes when you print the Gantt Chart view, then the task notes are printed.
If you want to use a view that is not on the View menu, choose More Viewsselect the view that you want to use in the Views list, and then choose Apply. You can also print notes in columns along with their associated tasks by printing a report that contains the information that you want to print.
In the Reports dialog box, select a report category that you want to use, and then choose Select. In the Report dialog box, select the Details tab, and then select the Notes check box. Note: Some reports won't allow you to specify that notes be printed. Print a project schedule in Project desktop. Get ready to print Prepare a view for printing Format microsoft project 2013 print to pdf one page free download view Set print and page layout options Add a header, footer, or legend Prepare a report for printing Format the report See the print layout as you work on the report Add a header or footer Print a calendar showing specific weeks or months Other ways to share project info Prepare a view for printing Format the view Pick the view you want.
Change the view so it shows only the data you want to share. For example: Hide subtasks to show only top-level tasks. Set other printing options, like the number of copies, page orientation, and paper size. Add a header, footer, or legend You can include headers and footers on each printed page.
Use the buttons below the text box to format the text or add elements: Page numbers Time Total pages File name Date Picture Want to get rid of the legend completely? Prepare a report for printing Format the report Create and customize the report until it shows exactly the information you want to print. Click anywhere in the report, and then choose the Report Tools Design tab. The report shows guidelines that change based on your choices.
Choose the Header or Footer tab. Notes: If you are printing the Calendar view, you can specify the range of dates to print by using the Dates boxes on the Print page. These instructions are specific to Microsoft Project What do you want to do?
Prepare a view for printing Prepare a report for printing Change the time range for printing the Calendar view Print notes when printing a view or report Prepare a view for printing On the View menu, choose the microsoft project 2013 print to pdf one page free download that you want to print.
